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Central Division Bylaws
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  1. Officers
    1. The officers of the division shall be a president, a vice-president, a secretary-treasurer, and a Central division representative to the national board of officers. The terms of office of the president and vice-president shall be one year. Each year the presidency shall be assumed without further election by the vice-president of the year preceding, and a new vice-president shall be elected. The office of representative to the board of officers shall be filled by election, and its term shall be three years. Elections to office shall be by mail or secure electronic ballot of all members of the Association who are certified by the executive director as affiliated with the Central division. The secretary-treasurer shall be appointed by and responsible to the executive committee. The term of office of the secretary-treasurer shall be four years, renewable for a second term; after eight years the position shall be re-advertised (the existing secretary-treasurer may apply). All officers assume office on July 1 following their election. All terms end on the appropriate June 30.
    2. There shall be an executive committee composed of eight members, four of whom shall be the officers of the division, one of whom shall be the immediate past president of the division, and three of whom shall be members at large, one member elected each year for a term of three years. These elections shall be by mail ballot of all members of the Association who are certified by the executive director as affiliated with the Central division. The executive committee shall establish such committees as it deems necessary to aid it in efficiently discharging its duties, retaining in every case full responsibility for the action of such committees. A majority of its members shall constitute a quorum of the executive committee.
    3. There shall be a nominating committee of five to nominate officers for the division. The nominating committee shall consist of the immediate past president, who shall act as chair, and four other members, each elected for a one-year term. This committee shall present at the annual business meeting each year three names for the office of vice-president, three names for a member of the executive committee, and in appropriate years, three names for the office of representative to the board of officers. It shall also present the names of eight nominees for the next year's nominating committee. The nominating committee shall make its report available to persons attending the divisional meeting at least 24 hours in advance of the business meeting at which the report is presented. The election of four nominees from among those nominated for the nominating committee will be by mail or secure electronic ballot of all members of the Association who are certified by the executive director as affiliated with the Central division. Upon receipt of the report of the nominating committee, additional nominations for the next year's nominating committee, for officers, and members of the executive committee, may be made from the floor by any ten members of the Association affiliated with the Central division. Before ballots are prepared, the individuals nominated shall be invited by mail to signify their willingness to stand for election. No name shall appear on a ballot unless the individual named has filed a signed statement of willingness to stand for election. When there are more than two persons nominated for a single office, voting shall be by a single transferable vote.
  2. Meetings
    1. Arrangements for the regular Central division meeting of the Association shall be the responsibility of the executive committee of the Central division except that the time of the meeting shall be determined in consultation with the executive director of the Association.
    2. The agenda of the business meeting, to be held during each regular annual meeting of the Association arranged by the Central division, shall be the responsibility of the executive committee. The committee shall include (among other things) on the agenda any item of Association business requested at least one month in advance of the meeting by the board of officers. Except for routine business matters and matters which by our Association or division by-laws can only be voted on by mail or secure electronic ballot, no matter which would require action will be presented at the business meeting unless it has been submitted by a member to the secretary-treasurer of the Central division in sufficient time in advance of the meeting (minimum: one month) to enable the secretary-treasurer to bring the matter to the attention of the members of the Association affiliated with the Central division in advance of the business meeting. In cases of an emergency, as judged by the executive committee, this requirement may be waived by a majority vote of the executive committee.
    3. The program of the annual meeting shall be arranged by a program committee, the chair of which shall be appointed by the vice-president to serve as chair during the year in which the vice-president has become president. One member of the program committee shall be the secretary-treasurer. In addition, there shall be at least three other members appointed by the vice-president in consultation with the chair of the program committee.
    4. Robert's Rules of Order, Newly Revised applies on all question of procedure and parliamentary law not specified in the constitution or by-laws of the Association or the Central division.
  3. Replacement of deceased or disabled officers: In case any officer of the division dies or is unable to carry out the duties of the office, the following procedures shall apply. (In what follows the words "is unable to carry out the duties of the office" or "disability" or "be disabled" shall be presumed, where it does not appear, to be embraced by the word "dies'' or "deceased," so that what holds of one holds of the other.)
    1. In the event of the death or disability of the president, one of the following procedures shall apply. (a) If the president should die after the presidential address has been delivered, then (i) the vice-president shall immediately assume the office of president and (ii) the immediate past president shall serve another term as chair of the nominating committee. (b) If the president should die after the presidential address has been composed but before it has been delivered, then the executive committee shall select someone to read the address of the deceased or disabled president. (c) If the president should die before the presidential address has been composed or finished, then a session honoring the president shall be held in place of the presidential address. At the option of the executive committee, the proceedings of this session, or part thereof, shall be published in the Proceedings and Addresses of the Association, in lieu of the presidential address. The speaker or speakers shall be chosen by the executive committee after taking appropriate advice. (d) In cases (b) and (c) the vice-president shall immediately assume all other duties of the president and the immediate past president shall serve another term as chair of the nominating committee. (e) If the immediate past president shall have died or be unable to act in this capacity, the executive committee shall appoint a former president of the division to serve as chair of the nominating committee.
    2. In case of the death of the vice-president, then one of the two other nominees shall be determined to be vice-president by the results of the election already held, with second and third place votes on the ballots listing the deceased vice-president as first choice distributed between the remaining candidates in accordance with the usual transferable vote procedure. (a) In case the vice-president should die before having selected a program committee chair, the newly elected vice-president shall do so in accordance with by-law 2.c. (b) If the vice-president should die after having selected a program chair, in accordance with by-law 2.c., then the newly elected vice-president, at his or her discretion, may appoint two additional members to the program committee. At the discretion of the executive committee, a session honoring the vice-president may be held at the divisional meeting during the year in which he or she would have been president.
    3. If the representative to the national board of officers should die in office, the following procedures shall apply. (a) If the representative dies in the first year of his or her term, then the preceding representative shall be asked to serve out the year until another regular election can be held. (b) If the death of the representative should occur in the second or third year of that person's term, then the executive committee at its discretion shall select a suitable new representative to serve out the remaining period until the next regular election can be held. The executive committee shall select this interim representative from past holders of the office, past presidents of the division, or past members of the executive committee.
    4. If the secretary-treasurer should die in office, the executive committee shall select a suitable and willing person to serve as interim secretary-treasurer while a search to appoint the new secretary-treasurer is carried out.
    5. In case of the death of a member-at-large of the executive committee, no replacement shall be made, and the post shall be filled by election at the next regular election. In case of the deaths of two or all three members-at-large of the executive committee, the executive committee shall have the discretion to make replacements as it judges best until the next regular election can be held.
    6. In case some contingency occurs not covered by the rules specified in Section 3, the executive committee shall have the duty to proceed as it thinks best.
  4. Amendments
    1. Any proposed amendment of or addition to these by-laws must be presented for discussion at a regular business meeting and shall then be submitted to a mail or secure electronic ballot with passage dependent upon acceptance by two-thirds of those casting votes.
    2. Amendments to these by-laws may be proposed only by the executive committee, the board of officers, or members presenting a petition carrying the signatures of at least fifty members of the Association.
    3. Proposals to amend these by-laws must be announced to the members of the Association affiliated with the Central division at least two weeks in advance of any meeting at which the proposed amendments are discussed.

Last amended: May 2015

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